Confidential Executive Assistant to the President
A respected organization in the higher education sector is seeking a highly professional and detail-oriented Confidential Executive Assistant to support executive leadership in a fast-paced environment. This temporary opportunity is ideal for an experienced administrative professional who excels in executive coordination, confidential communications, and office operations. The ideal candidate will demonstrate exceptional judgment, strong organizational abilities, and the ability to manage multiple priorities while maintaining professionalism and discretion.
Your Tasks
Executive Support
- Manage executive calendars, appointments, and itineraries
- Coordinate meetings, prepare agendas, and assemble briefing materials
- Anticipate executive needs and support daily operations efficiently
- Arrange travel logistics and monitor follow-up action items
Office Operations & Administration
- Support the day-to-day operations of the President’s Office
- Greet visitors and direct incoming inquiries professionally
- Answer and screen incoming calls and correspondence
- Maintain office records, files, systems, and supplies
- Assist with improving workflow and office organization
Communication & Correspondence
- Draft confidential correspondence, reports, memos, and executive communications
- Respond to emails and phone inquiries with professionalism and discretion
- Ensure all communications reflect executive and institutional standards
Meetings, Events & Coordination
- Coordinate logistics for executive meetings and events
- Arrange room reservations, catering, parking, and technology support
- Prepare agendas, materials, and meeting documentation
- Support institutional and executive special events
- Track meeting minutes, follow-ups, and action items
Financial & Administrative Support
- Process invoices and payments
- Reconcile expenses and credit card statements
- Ensure required documentation is completed accurately
Cross-Functional Support
- Serve as a liaison between executive leadership, departments, and external stakeholders
- Provide administrative support to additional departments as needed
- Assist with special projects and institutional initiatives
Our requirements
- Bachelor’s degree required
- Minimum of 5 years of progressively responsible administrative experience
- Prior executive-level support experience preferred
- Experience in higher education or complex organizations preferred
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Exceptional attention to detail and time management skills
- Ability to maintain strict confidentiality and exercise sound judgment
- Proficiency in Microsoft Office Suite and virtual meeting platforms
- Ability to work independently with minimal supervision
- Professional demeanor with strong interpersonal skills
What awaits you with us
- $35–$38/hour (competitive pay based on experience)
- Weekly pay
- Direct deposit
- Medical insurance options
- Pre-tax commuter benefits
- NY Secure Choice Savings Program (Retirement)
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