Administrative Assistant
Jennifer Temps is seeking a detail-oriented Administrative Assistant for a Syracuse, NY assignment. This position requires strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple administrative and financial tasks in a structured office environment.
Your Tasks
Key Responsibilities
- Use Microsoft Outlook, Teams, Word, and Excel daily
- Utilize Zoom and Microsoft Teams for virtual service delivery
- Manage multiple tasks while meeting required deadlines
- Monitor vendor accounts and process payments and cancellations
- Maintain and update daily and weekly payment logs and spreadsheets
- Perform data entry and electronic record management
- Handle physical file folders (lifting and filing)
- Provide reception coverage (answering and transferring calls)
- Process incoming and outgoing mail
- Scan, fax, and email documentation
- Correspond with vendors and respond to inquiries
- Learn and utilize computer systems specific to ACCES-VR
Our requirements
Minimum Qualifications
- High School Diploma or equivalent required
- Minimum 2 years administrative experience
- Strong proficiency in Microsoft Outlook, Word, Excel, and Teams
- Experience managing spreadsheets and payment logs
- Experience processing vendor payments
- Ability to meet strict deadlines and prioritize workload
- Strong communication and customer service skills
- Ability to lift and file physical folders
- Must comply with background screening requirements
Preferred Qualifications
- Experience working in a state or public-sector office
- Familiarity with ACCES-VR systems
- Experience handling vendor accounts
What awaits you with us
Pay Range: $18 – $24 per hour
Weekly pay
Direct deposit
Medical insurance options
Pre-tax commuter benefits
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