Staffing Coordinator - Nursing Department

Key Responsibilities

• Build and maintain daily, weekly, and monthly nursing schedules
• Track callouts, identify shortages, and secure coverage across RN, LPN, and CNA roles
• Maintain staffing logs, vacancy lists, overtime records, and agency use tracking
• Update and analyze Excel spreadsheets using formulas, filtering, sorting, and reporting tools
• Communicate staffing changes to supervisors in real time
• Support regulatory readiness (F725, F726) through accurate documentation
• Monitor and report staffing levels to DON/ADON and HR
• Maintain education, in-service, and annual evaluation tracking documents
• Coordinate interview scheduling and related communication for nursing leadership
• Escalate coverage problems appropriately following chain of command
• Collaborate with Medical Records on proper safeguarding and filing of incident reports
• Support DON/ADON in emerging priorities and urgent scheduling needs

Qualifications

• Experience in staffing or scheduling strongly preferred (healthcare or unionized environment ideal)
• Intermediate to advanced Excel skills (SUM, COUNT, IF, filtering, pivots a plus)
• Strong written/verbal communication skills
• Ability to multitask and work under pressure
• Knowledge of nursing staffing requirements or willingness to learn
• Experience with SmartLinx, Kronos, or scheduling software – a plus

• Pay Range: $27.00 – $33.00 per hour
• Weekly pay
• Direct deposit
• Mmedical insurance options
• Pre-tax commuter benefits
• NYC Paid Safe and Sick Leave for eligible employees.