Nursing Office Secretary

Key Responsibilities

• Serve as first point of contact for the nursing office: answer phones, triage calls, manage email communication
• Maintain calendars, coordinate meetings, and take minutes for DON/ADON and nursing leadership
• Prepare memos, correspondence, forms, and other written communication
• Create, organize, and maintain electronic and paper files in accordance with facility policies
• Support medical records processing, including scanning and labeling incident reports
• Assist with onboarding documentation, training records, and annual evaluation tracking
• Maintain confidentiality and adhere to HIPAA and HR standards
• Provide clerical help during staffing emergencies or census changes
• Collaborate professionally with nursing staff, HR, administration, and other departments
• Perform additional administrative tasks as assigned by DON/ADON

Qualifications

• Previous administrative or clerical experience required (healthcare preferred)
• Proficiency in Microsoft Outlook, Word, and Excel
• Strong organization, communication, and time-management skills
• Ability to work in a fast-paced environment with multiple priorities
• Reliability, professionalism, and positive customer service approach

• Pay Range: $24.00 – $28.00 per hour
• Weekly pay
• Direct deposit
• Mmedical insurance options
• Pre-tax commuter benefits
• NYC Paid Safe and Sick Leave for eligible employees.